How can I apply for one of the courses?

The courses are open for registration usually a few months before the starting date.

You can apply by clicking on the link to our course administration tool (ConfTool) which can be found in the course description, and by first creating yourself a username and password and then filling in your details.

Which are the steps in the application procedure

Step 1: Registration in our system (ConfTool)

If you have found a course you want to apply for please click on the link in the course description, which will be published when the course is open for application. You will then be directed to our system (Conftool) and you have to create a user account.

Do not forget to confirm your e-mail address, otherwise your application process cannot be processed.

Step 2: Application

After confirmation of your e-mail address please log in to your account and click on to "Your Applications" and follow the instructions. After successful submission of the application you can see your application and the current status here. Of course, you will also receive an automatically generated confirmation e-mail with your submitted details and you can also see the status of your application here.

Step 3: Review period

After the application deadline has passed the review period starts. This will typically take about two weeks.

Step 4: Confirmation / Refusal information

All applicants will automatically receive an e-mail informing them about their acceptance status after the review period has ended. Please also check your spam folder to make sure that you did not miss any e-mail. In case you have not received any email four weeks after the application deadline please contact the SPACES 2 Organizers by e-mail to ak-spaces@  thuenen.  de

Step 5: Final Registration

Together with your confirmation e-mail you will receive a code that is needed to realize your final registration. For this please log in to your account and click to "Register as participant". This link will appear after you have been accepted to a course. Please follow the instructions and also let us have your preferred travel information. If you need a flight we appreciate your flight details.
Please let us have your registration within two weeks after acceptance. Otherwise your slot might be used for another applicant.

Please note that we have to comply with legal regulations and, thus, cannot accept special flights e. g. first class travel.

Step 6: Booking Confirmation

After we have received your participation we will organize transportation for you.  We will try to find the most convenient way of traveling within budgetary limits. As soon as we have booked your flight or organized a shuttle transfer we will inform you by e-mail and you will receive further details.

What are the criteria for the acceptance of students onto the courses?

The criteria for acceptance vary according to the course, and are usually determined by the course leaders. Please read the full course description. In most cases, criteria are related to your previous experience, study record and motivation.

What information do I need to provide when I register?

When you click the registration link, which will be published in due time in the course description, you are directed to an online registration tool that guides you through the questions you need to fill in.

For the application procedure, we need to collect a range of personal detail which is necessary to organize travel and accommodation.

Please note that we are unable to process any incomplete applications or applications that are missing crucial documents.

Which documents are needed?

To apply for a funded slot some documents must be provided by the applicant. These documents needed are indicated in the course description and typically include:

  • Curriculum vitae
  • Letter of motivation, clearly stating why the course would be important to you
  • Letter of Recommendation of the University (signed by main supervisor/similar), stating the need of funding
  • Copy of passport (necessary for flight reservation)

Will I be informed about my acceptance status?

Yes, you will receive an e-mail with your acceptance status after the review period. This period will usually take about two weeks.
Please make sure that our e-mail will not be sent to your spam folder!